Operations infrastructure for general contractors and builders.
The jobs you already signed are where the money leaks: change orders approved over text, retainage nobody chases, subs coordinated from a truck. We build the layer between estimating, the field, and the office so a job flows through once, and the owner sees margin before the job closes instead of after.
The problems we keep seeing in growing contractors
Bids go out, then go quiet
Estimates live in a spreadsheet or the estimating tool, and follow-up depends on the estimator remembering. Nobody knows the real win rate or which lead sources produce jobs worth doing.
Change orders approved over text
The scope moves, the client says yes in a message, and the paperwork catches up at the end, if it does. Approved work that never gets billed is the quietest leak in the business.
Retainage and draws nobody chases
Money you already earned sits in someone else's account because the request depends on the owner remembering the schedule.
Job costing that arrives after the job
Labor, materials, and sub invoices reconcile in the accounting system weeks later. By the time you know a job lost money, the next one is bid the same way.
What we build for construction operations
- Speed-to-lead and bid tracking — inquiries captured and routed in minutes, every estimate tracked as a deal with follow-up that runs itself, and win rate by source you can actually see.
- Change-order workflow — scope changes captured, priced, approved with a record, and billed, on a phone, from the site.
- Draw, retainage, and AR visibility — what is billable, what is billed, and what is overdue by job, with reminders that fire without the owner.
- An integration layer on top of your tools — we connect Procore, Buildertrend, or Jobber, the estimating tool, QuickBooks, and the CRM so data enters once. We make your stack work; we do not replace it.
- Job-costing dashboards — committed cost versus budget while the job is live, and margin by job, crew, and client when it closes.
Proof from adjacent operations work
Speed-to-lead intake after applications
Response time moved from hours to minutes on high-intent inbound.
Read case →Lead formatter for reliable CRM uploads
Consistent lead imports without manual rework or import failures.
Read case →Attribution and forecast dashboard refresh
Capital and ops decisions tied to current revenue reality—not stale reporting.
Read case →Anonymized engagements from adjacent, lead-driven and document-heavy businesses. We scope your build against your stack and your numbers.
Built for the contractor, and for the platforms rolling them up
Specialty trades and regional builders are being consolidated, and every acquisition arrives on a different stack with its own spreadsheets. We standardize bid tracking, change orders, and job-costing reporting across a platform's companies so the numbers compare. If you are acquiring rather than operating, see how we work as an outsourced operating partner.
How we work with systems your revenue runs on
Your customer list, your lead flow, your billing — these run the business, so the engagement machinery is built for transparency: a named account lead and assigned engineer as your direct contacts, a shared workspace logging activity, decisions, and change orders, checkpoint sessions with written recaps, and milestone billing — you pay on delivered checkpoints, not on faith. We take only the access the work requires. The full delivery machinery is laid out in the method.
The low-risk way in
AI Adoption Audit
Where automation and AI actually pay back across your intake, follow-up, delivery, and reporting — with hour and dollar estimates, the data and process prerequisites you're missing, and a prioritized build roadmap with fixed pricing. Credited toward a build that starts within 60 days.
Construction FAQ
We already pay for Procore / Buildertrend. Why do we need this?
Because the software runs the project, not the business. The gap is between the field tool, the estimating tool, the accounting system, and the follow-up nobody owns. We build the layer that connects them and the workflows that make people use them.
Can the crew actually use it from the field?
That is the test we design against. Change orders and photos from a phone, approvals in two taps, and nothing that requires a laptop on site. If the crew will not use it, we have not built it yet.
What does a contractor usually start with?
Bid tracking and change orders, because that is where earned money leaks fastest. Then draws and AR, then job costing. Scoped as a project you own, with an optional managed retainer. Start with a free Business Checkup or a scoping call.
Scope the operating layer your jobs are missing.
Book a scoping call and we'll map where bids go quiet, where change orders leak, and what to build first.